Office Administrator

Executive · Boston, Massachusetts
Department Executive
Employment Type Full-Time
Minimum Experience Mid-level

XL Fleet is looking to bring on board an experienced Office Administrator that can provide Executive Assistance and Administrative support for the finance and HR function.  This role requires multi-tasking at many levels, and a great opportunity for someone to manage all activities of growing company. 

Responsibilities:

  • Office Administrator responsibilities:
    • Managing the office supplies & kitchen inventory
    • Handling in-coming calls
    • Coordinate weekly office lunches, BBQs and Office Outings
    • Managing and providing input on office productivity equipment like printers, copiers, phones
    • Pick and manage mail
    • Assist with space management and office expansion projects as needed 
  • Executive Assistant responsibilities:
    • Provide support to the executive team in managing all aspects travel, manage calendar and coordinate meetings with internal as well as external parties
    • Keep a focus on relationship building and foster positive relationships with employees
    • Have flexibility as needed during “off hours” to answer questions and/or troubleshoot travel or meeting issues
    • Capacity to seek out and implement efficiencies
  • Finance & Human Resources Admin responsibilities:
    • Assisting in job posting, interview scheduling, and on-boarding
    • Maintaining on-boarding documents and HR folders for employees
    • Assist HR Director in tasks as needed
    • Other duties as they occur 

XL Hybrids is a dynamic, growth business and sees this role as an important addition to our team. A team player with a “can-do” attitude will find this role right up their alley

Minimum Qualifications

  • BA or BS from a 4-year college
  • Excellent knowledge of MS Office, Excel, PowerPoint, Outlook Calendar
  • Exemplary planning and time management skills
  • Ability to multi-task and prioritize tasks
  • Proactive, self-motivated individual with excellent communication and interpersonal skills; flexible in a changing environment
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Must be able to work full time at the XL Hybrids office in the Brighton area of Boston, MA

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

 

 

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  • Location
    Boston, Massachusetts
  • Department
    Executive
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level